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Listed below are job descriptions for the individuals that set the direction and tempo for the organization by serving as the Executive Board of Directors.

  President Treasurer
  Vice President Members-at-Large
  Secretary  

President

Executive Director elected for a one-year term

  • Responsibilities and Duties:
    • Serves as the chief executive officer of TCS
    • Chairs the Society’s decision-making process via Board of Directors Meetings, the Board Listserv, and in person.
    • Conducts general meetings, Board of Directors meetings, and other special meetings as called by the Board.
    • Appoints Managing Directors upon approval of the Executive Directors.
    • Establishes committees and appoints chairpersons as required.
    • Conducts the annual elections.
    • Continually enlists contributions of time from members for TCS tasks.

  • Helpful Skills:
    • Leadership and a vision for the club
    • Motivational skills
    • Some knowledge of organizational structure and Robert's Rules of Order
    • Public speaking abilities




Vice President

Executive Director elected for a one-year term

  • Responsibilities and Duties:
    • Participates in Society decision-making via Board of Directors Meetings, the Board Listserv, and in person.
    • Serves in place of the President in the President's absence.
    • Serves as President for the remainder of the President's term if the office of the President is vacated.
    • Advises the President on matters requiring consultation.
    • Serves as an alternate signer on TCS bank accounts.

  • Helpful Skills:
    • Some knowledge of organizational structure and Robert's Rules of Order
    • Public speaking abilities
    • Leadership
    • People skills



Secretary

Executive Director elected for a one-year term

  • Traditional Duties:
    • Participates in Society decision-making via Board of Directors Meetings, the Board Listserv and in person.
    • Maintains corporate records other than membership.
    • Consolidates monthly committee reports for the Board's review.
    • Records the minutes of the meetings of the Board of Directors.
    • Notifies the members of the Board of Directors of meetings as specified in the bylaws.
    • Revises meeting minutes via discussion and consensus on the Board Listserv.
    • Submits the Board-approved minutes each month to the TCS Minutes Listserv.
    • Submits the Arizona Corporation Commission Annual Report each April, working with the Treasurer to also submit a financial statement.

  • Helpful Skills:
    • Some knowledge of organizational structure and Robert's Rules of Order
    • Ability to take notes
    • Detail orientation



Treasurer

Executive Director elected for a one-year term

  • Responsibilities and Duties:
    • Participates in Society decision-making via Board of Directors Meetings, the Board Listserv, and in person.
    • Acts as custodian of all TCS funds.
    • Pays TCS bills and reimburses members for approved TCS expenses.
    • Invoices ejournal advertisers.
    • Maintains accurate financial records of TCS Records shall include all receipts and disbursements for TCS
    • Reports on the financial status of TCS at each Board of Directors meeting.
    • Prepares a Budget, for Board approval, for the general operations of TCS.
    • Prepares the annual Financial Report for presentation at the January General Meeting.
    • Works with the TCS CPA to prepare the annual tax return.
    • Provides financial statements to the Secretary for the Corporation Commission Report.

  • Helpful Skills:
    • General knowledge of accounting principals, taxation, 501(c)(3) finance
    • Working knowledge of Quicken, QuickBooks software



Members-at-Large

Three Executive Directors elected for a one-year term each

  • Responsibilities and Duties:
    • Participates in Society decision-making via Board of Directors Meetings, the Board Listserv and in person.
    • Expresses and defends the views of the general membership to insure they translate into the policies and direction of the Society.
    • Takes charge of one-time projects and/or recurring activities needed to accomplish the goals of the Society and makes monthly reports to the BOD as to the status of the project/activity.
    • Chairs a committee responsible for a particular function of management, i.e., Special Interest Groups, Business Liaisons, and Classes & Workshops.

  • Helpful Skills:
    • Some knowledge of organizational structure and Robert's Rules of Order
    • Ability to communicate one-on-one with people of various backgrounds and interest
    • Ability to work as part of a team
    • Willingness to commit time and energy to achieve the goals of the Society

 


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