SENDING AND RECEIVING FAXES WITH "WINDOWS FAX AND SCAN"
WITH OR WITHOUT A CALLING CARD
OBJECTIVE AND EXECUTIVE SUMMARY:
With
"Windows 7.." you get a bundled applet called "Windows Fax and
Scan". The fax function within this
applet is a virtual fax machine that you can use to send and receive faxes
using an analog modem that is connected to a landline telephone line. This
allows you to avoid the cost of maintaining a real fax machine and its
corresponding costs for paper and ink or toner cartridges.
STEP-BY-STEP INSTRUCTIONS
For most
home computer users, this procedure can only be used in "Windows 7.."
since "Windows Vista Home Premium" does not have fax functions.
(Levels of "Windows
Vista" above "Windows Vista Home Premium" have fax capability
but most home users of "Windows Vista" have "Windows Vista Home
Premium".)
Scan the
document that needs to be faxed and save each page as a .TIF file.
If there is
more than one page, convert it to a multi-page .DOC or .PDF file.
(A .DOC
file will look better to the recipient compared to a .PDF file.)
If one is
not already attached, attach a telephone instrument that is labeled "Fax
phone" to the exact same telephone cord that goes to your fax modem. (If
your fax modem has both a "Line" jack and a "Telephone" or
"Phone" or "Extension" jack, you cannot attach the "Fax phone"
to this jack.)
If you are
using a calling card (or have any similar special procedure for getting access
to your long distance access), check to make sure that the modem is set to dial
without waiting for dial tone:
In "Windows 7..":
Go to the "Control Panel":
Click
on "Phone and Modem".
Click on
the "Modems" tab:
Click on
the fax modem:
Click on the "Properties"
button:
Click on the "Modem" tab:
If you find a checkmark for "Wait
for dial tone before dialing" under "Dial Control", remove it by clicking on it:
Click on the "OK" button.
Click on
the "Diagnostics" tab:
Run basic
diagnostics on the modem by clicking on the "Query Modem" button:
Look at the
"Command and Response" section and make sure that the modem is
communicating with your computer:
Click on the "OK" button.
Click on
the "OK" button.
Close the
"All Control Panel Items" window by clicking on the "x"
button in it's upper right-hand corner.
Click on
the "Windows 7" Start button.
Click on
"Devices and Printers" on the right column of the "Start
menu".
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Double-click
on the "Fax" icon in the "Printers and Faxes" section.
A
"Windows Fax and Scan" window will be displayed.
Close the
"Devices and Printers" window by clicking on the "X" icon
in the upper right-hand corner.
Click on
"File" on the "Menu bar".
Click on "New
Fax".
A "New
Fax" window will be displayed.
Type in a
with a bogus 7-digital fax number in the "To:" field.
Any 7-digital
number will suffice.
For
example, you can use "777-1234".
Enter in a
subject.
Enter some
content for the cover page that will be sent.
Leave the
"Cover Page" field set to "(None")--"Windows Fax and
Scan" will be sending a cover page anyway.
Click on
"Insert".
Click on
"File" to locate the scanned document.
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If you have
a default long distance carrier on your telephone line and want to use it, use your
"Fax phone" telephone instrument to dial the entire phone number of the
remote fax machine.
If you have
no default long distance carrier on your telephone line, use a 1-800-type
calling card: dial the 1-800 or 1-888 number of the calling card, type in your
"PIN" number when asked to do so, and type in the phone number of the
receiving fax machine.
When the
remote fax machine answers with a fax squeal, click on the "Send"
button.
Listen in
the "Fax phone" for all dialed digits.
Wait 2
seconds.
Hang up the
"Fax phone" instrument.
Click on
"Tools" in the "Windows Fax and Scan" window.
Click on
"Fax Status Monitor..".
Watch the
progress of your sent fax in the "Fax Status Monitor" window:
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