SENDING AND RECEIVING FAXES WITH  "WINDOWS FAX AND SCAN"

WITH OR WITHOUT A CALLING CARD

 

OBJECTIVE AND EXECUTIVE SUMMARY:

With "Windows 7.." you get a bundled applet called "Windows Fax and Scan".  The fax function within this applet is a virtual fax machine that you can use to send and receive faxes using an analog modem that is connected to a landline telephone line. This allows you to avoid the cost of maintaining a real fax machine and its corresponding costs for paper and ink or toner cartridges.  

 

 

STEP-BY-STEP INSTRUCTIONS

 

For most home computer users, this procedure can only be used in "Windows 7.." since "Windows Vista Home Premium" does not have fax functions.

(Levels of "Windows Vista" above "Windows Vista Home Premium" have fax capability but most home users of "Windows Vista" have "Windows Vista Home Premium".)

 

Scan the document that needs to be faxed and save each page as a .TIF file.

If there is more than one page, convert it to a multi-page .DOC or .PDF file.

(A .DOC file will look better to the recipient compared to a .PDF file.)

 

If one is not already attached, attach a telephone instrument that is labeled "Fax phone" to the exact same telephone cord that goes to your fax modem. (If your fax modem has both a "Line" jack and a "Telephone" or "Phone" or "Extension" jack,  you cannot attach the "Fax phone" to this jack.)

 

If you are using a calling card (or have any similar special procedure for getting access to your long distance access), check to make sure that the modem is set to dial without waiting for dial tone:

          In "Windows 7..":

          Go to the "Control Panel":

 

         

 

Click on  "Phone and Modem".

         

 

Click on the "Modems" tab:

         

 

Click on the fax modem:

         

 

          Click on the "Properties" button:

         

 

          Click on the "Modem" tab:

         

         

          If you find a checkmark for "Wait for dial tone before dialing" under "Dial Control",       remove it by clicking on it:

 

         

 

          Click on the "OK" button.

 

Click on the "Diagnostics" tab:

         

 

Run basic diagnostics on the modem by clicking on the "Query Modem" button:

         

 

Look at the "Command and Response" section and make sure that the modem is communicating with your computer:

 

         

 

          Click on the "OK" button.

 

         

 

Click on the "OK" button.

         

 

Close the "All Control Panel Items" window by clicking on the "x" button in it's upper right-hand corner.

 

 

Click on the "Windows 7" Start button.

Click on "Devices and Printers" on the right column of the "Start menu".

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Double-click on the "Fax" icon in the "Printers and Faxes" section.

A "Windows Fax and Scan" window will be displayed.

Close the "Devices and Printers" window by clicking on the "X" icon in the upper right-hand corner.

Click on "File" on the "Menu bar".

Click on "New Fax".

A "New Fax" window will be displayed.

 

Type in a with a bogus 7-digital fax number in the "To:" field.

Any 7-digital number will suffice.

For example, you can use "777-1234".

Enter in a subject.

Enter some content for the cover page that will be sent.

Leave the "Cover Page" field set to "(None")--"Windows Fax and Scan" will be sending a cover page anyway.

Click on "Insert".

Click on "File" to locate the scanned document.

 

 

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If you have a default long distance carrier on your telephone line and want to use it, use your "Fax phone" telephone instrument to dial the entire phone number of the remote fax machine.

 

If you have no default long distance carrier on your telephone line, use a 1-800-type calling card: dial the 1-800 or 1-888 number of the calling card, type in your "PIN" number when asked to do so, and type in the phone number of the receiving fax machine.

 

When the remote fax machine answers with a fax squeal, click on the "Send" button.

Listen in the "Fax phone" for all dialed digits.

Wait 2 seconds.

Hang up the "Fax phone" instrument.

Click on "Tools" in the "Windows Fax and Scan" window.

Click on "Fax Status Monitor..".

Watch the progress of your sent fax in the "Fax Status Monitor" window:

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